What it does
Scan Relay is a small Windows service you install on any always-on PC at the client's office. The copier sends scan-to-email the way it always has, to that PC on port 25, 587 or 2525, with any username and password. Scan Relay sends each scan on to Microsoft 365 with Microsoft's modern sign-in (OAuth, through Microsoft Graph). No firmware update, no static IP, no connector, no DNS changes.
- Works with any copier or scanner that can scan to email over SMTP.
- Signs in once with the mailbox scans should come from; the copier never holds a Microsoft password again.
- Queues scans on disk if the internet drops, and sends them when it's back.
- Sends scans up to about 3 MB per email, the most Microsoft accepts with the Mail.Send permission. Set each copier's maximum email size, or "split email by size", to 3 MB (2 MB if a scan still fails) so long jobs arrive as several emails. Larger single emails need an option that isn't released yet.
- Accepts mail only from the office's local network.
Wholesale pricing
One license covers one office (one PC running Scan Relay, any number of copiers pointing at it). Lifetime licenses with free updates: no subscription for you or your client. Charge your clients what you like.
10 offices$290$29 per office
25 offices$625$25 per office
100 offices$1,900$19 per office
Unused licenses are refunded within 30 days. Need more than 100, or want invoicing? Email tyler@leducsystems.com.
Setting up a client
- On an office PC that stays on, download and run Scan Relay. It installs itself as a Windows service and opens its setup page.
- Sign in with the Microsoft 365 mailbox scans should come from. The first time at each company, a Microsoft 365 admin approves it once ("Consent on behalf of your organization").
- On the copier, set the SMTP server to that PC's address (shown on the setup page), port 25, any username and password, no SSL. Set its maximum email size, or "split email by size", to 3 MB.
- Send a test scan, then enter one of your license keys on the setup page.
Questions dealers ask
- Why not just enable OAuth on the copier? Do that wherever the model supports it. Scan Relay is for the many units that can't, or whose firmware update isn't worth the visit.
- Why not a Microsoft 365 connector or direct send? Connectors need a static public IP and admin work; direct send only reaches the client's own mailboxes. Scan Relay delivers anywhere, from a normal office connection.
- Is client data sent to you? No. Scans go from the office PC straight to Microsoft 365. Scan Relay only contacts my server to check a license key. The details for your clients' IT people, checked against the code: how Scan Relay handles your mail.
- Windows warns that the app is unrecognised. It's new; click More info, then Run anyway.